Invoice generator

How to write an invoice that gets paid

An invoice is a simple promise: here’s what I did, here’s what you owe, and here’s how to pay me. The faster a client can understand and act on it, the faster you’re paid. Every invoice should carry seven things.

1. Who you are — your name or business, address and email, so it’s clear who to pay and where to ask questions.
2. Who owes you — the client’s name and contact details.
3. A unique invoice number — for your records and theirs (e.g. INV-001). Never reuse one.
4. Dates — when it was issued and when payment is due. “Due on receipt” or “Net 14” both work; just be explicit.
5. Itemized work — each task or product on its own line, with quantity and rate, so the total is never a mystery.
6. Tax, if it applies — shown as its own line, not baked into the rate.
7. How to pay — bank details, a payment link, or instructions, plus your terms (late fees, accepted methods).

Tips that get you paid faster

• Send it the day the work is done — invoices age badly.
• Keep terms short (7–14 days) unless you’ve agreed otherwise.
• Use plain descriptions a non-expert can understand.
• Save a copy. With a free account here, your invoices are kept so the next one takes seconds.